what is accomplished in the first part of the pi planning meeting?

Alternatively, the RTEs of the involved trains may talk with each other to raise issues that are then resolved in each ARTs specific management review and problem-solving meeting. PI Planning (or Agile Program Increment Planning) is a 2-day event that takes place at the beginning of an organization's Program Increment; it is a key extra step in Agile project management. Define the project scope and constraints. Keep up with the latest tips and updates. As mentioned earlier, SAFe stands for the Scaled Agile Framework. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. Or maybe youve been doing PI Planning for a while now, but its not running too well and you have room to improve but not sure where. Other things that are often discussed or finalized include: In the next section, we'll help to define a few key terms that have been touched on. (Choose two). An effective SAFe Scrum Master helps the team improve in areas including quality, predictability, flow, and where else? If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. ), Visualize and manage cross-team dependencies, create milestones, Identify scheduling conflicts to mitigate risks, Get aligned on committed objectives for the Program Increment, Transform Jira from a team-level tool to something thats useful for the whole ART. Please visit. The event is facilitated by the Release . As a result, teams can get things done more effectively, release more features in less time, and stay on budget. A servant leader knows that his or her own growth comes from what? Analytical cookies are used to understand how visitors interact with the website. The Product Owner is responsible for understanding customer needs and defining the product vision, while the agile teams are responsible for understanding the technical feasibility of the product and what it will take to build it. In the first part of the Sprint Planning meeting, what is NOT accomplished? Instead, they increase the reliability of the plan and give management an early warning of goals that the ART may not be able to deliver. Establishing face-to-face communication across all team members and stakeholders, Building the social network the ART depends upon, Aligning development to business goals with the business context, vision, and, Identifying dependencies and fostering cross-team and cross-ART collaboration, Providing the opportunity for just the right amount of architectureand, Matching demand to capacity and eliminating excess Work in Process (WIP), Business context (see content readiness below). Aligns the delivery of value with stakeholder expectations. Any person voting two fingers or fewer should be given an opportunity to voice their concerns. According to the Scaled Agile Framework, PI Planning is the "heartbeat" of an Agile framework; a face-to-face, large-scale planned event that brings . Scaling Agile across teams helps organizations deliver larger . Where possible this involves physical collocation, and these large scale PI planning events now take place within many enterprises around the world. The product owner doesn't have to describe every item being tracked on the product backlog. For a bit of perspective - Scrum and Kanban are also agile frameworks (that you may be more familiar with), and these have historically been very effective at the individual team level. SAFe is a way for these companies (that otherwise would stay stuck in their old ways) to start moving in a more agile direction. . All very good reasons to do PI Planning. The confidence vote is a seemingly small but very important part of PI Planning towards the end of the event. Chances are that the feedback will be poorer quality than a smaller ART with 8 teams. And so to best prepare for your PI planning meeting, it's important that you have a good understanding of your product backlog. The other Agile Teams on the Agile release train (ART). There are three required inputs needed to start a PI Planning event. Provides transparency into PI Objectives for all members of the ART. During the sprint planning meeting, the product owner describes the highest priority features to the team. The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. For example, some larger organizations might have 200-300 teams and 10,000 developers. What is the key Scrum Master responsibility when estimating stories? A better way to look at this plan is as a set of objectives that the teams are committing to. In a PI planning event, teams, stakeholders, and project owners are assembled to review a program backlog and determine what direction the business will take next. Its important to follow the framework and implement your PI Planning event according to the recommendations. A common question we get asked is: There are a few different types of roadmaps in SAFe, so its important to understand the differences and what each roadmap is meant to do. You might set up a main headquarters for hosting the leadership group and nearby teams, and then fly distributed workers into their nearest remote location. This cookie is set by GDPR Cookie Consent plugin. The agenda allows an hour to talk about the current state of the business. They have clearly shown real financial ROI, not to mention the intangibles that occur when the team of Agile teams creates a social construct that is personally and collectively rewarding. Items are selected from the Program Backlog. To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. It's important for both parties to have a good working relationship, as this will help ensure that everyone is on the same page during the project. What does SAFe's CALMR approach apply to? Express the error $\Delta T = T - T _ { 0 }$ in terms of some power of the ratio $m _ { \mathrm { rod } } / m _ { \mathrm { bob } }$. Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. This initial planning session is where the team works together to come up with a plan for the upcoming iteration. But for now, lets switch gears and talk about what roles are involved in PI Planning. So, at this point, we have a clear picture of what happens during and before a PI Planning event, but what about afterwards? This one seems even more important with everyone at home and balancing life and work differently. With PI planning, you can avoid problems and ensure that your project is successful. That way, everyone still gets an element of face-to-face collaboration. Scrum is an agile framework that helps teams get things done. The Solution Train Engineer (STE) helps facilitate and resolve issues across the ARTs. A Items are selected from the Program backlog. Teams leave the PI planning event with a prepopulated iteration backlog for the upcoming PI. They need to make a change to speed things up, make the most of their resources, and minimize budget blowouts. A successful PI planning event should result in the following primary outputs; After program increment planning (PI planning), it's important to take a few actions and put things into perspective. What is one benefit of program increment (PI) objectives? So, what is the product managers role in PI Planning? When the Feature's return on investment has been realized. Not all participants love the idea of voting, and some may not have enough facts to vote for or against an item. Developers help with identifying risks and dependencies, and support the team in drafting and finalizing Team PI Objectives, before participating in the Team Confidence Vote. When is a Feature hypothesis fully evaluated? Schedule: The team should develop a schedule for delivery and identify any dependencies that need to be managed. The confidence vote is all about making sure that the attendees are in alignment and that they agree that the plan in its current form is do-able within the given timeframe. PI planning is an important part of the agile process which also includes agile ceremonies. Cookie Policy Set expectations for the relationship. During PI Planning, they participate in Breakout sessions to create and refine user stories and acceptance criteria (alongside their Product Owner) and adjust the working plan. Facilitate the team preparation for PI system demo. Its a way for teams to plan and organize their own work and tackle user stories and tasks in smaller time boxes. Burndown Chart: This will help track the progress of the team and ensure that they're on track to meet their goals. Tips for distributed teams and remote PI Planning. From there, you can start filling in your product backlog with specific features and tasks. Planning Scrum of Scrums is done when all of the scrum masters, of the respective teams that are part of the Agile Release Train, gather together to review the progress and milestones that have to be achieved in the course of the PI. Many companies find that 8-12 weeks (which adds up to 4-6 x 2-week iterations) is the right amount of time for an increment. Everyone in the room needs to vote by raising a hand (and fingers). Outcomes for that PI. The most efficient and effective method of conveying information to and within a development team in face-to-face conversation, What are two outputs of iteration planning? These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. That the feature can be completed independent from other teams. SM ensures that all risks have been addressed. They help the team estimate their capacity for Iterations, finalise Team PI Objectives, and manage the timebox, dependencies, and ambiguities during Team Breakout sessions. Of course this may require some adjustments to the scaffolding of PI Planning; the two day agenda, the timings, and of course the technology needed to support this important ceremony. So, to start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles. The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. So in simple terms, a program is a group of agile teams. It allows multiple agile teams to come together, refine their goals and ensure that they are on track to reach them. Most companies hold their PI planning meetings quarterly, in a month preceding the next increment. Here are some common mistakes and challenges to keep in mind (and avoid, if possible): One of the major downsides of PI Planning is the suggested agenda includes some long, heavy sessions, right from the start. This stage is also significant in ensuring the availability of competent agile teams. How does SAFe handle the "fear of conflict" team dysfunction? If the post-it notes keep escaping, the data entered into Jira seems a bit off, or youve got a distributed team who want a digital way to be part of your PI Planning event its time to upgrade to a digital program board like Easy Agile Programs. Use Scrum to create safe environment for conflict. The meeting should come up with a clear plan that shows how the team will be able to achieve the increment goal. Along with bigger teams, larger organizations often have stricter requirements around governance and compliance, which can make it harder to move quickly. Once the PI Planning event is over, they use the Program Objectives from the Release Train Engineer to update the roadmap. They have content authority to make decisions at the User Story level during PI Planning Team Breakout sessions. Now that weve covered off the why, lets dig a bit deeper into the what. Facilitate the coordination with other teams for dependencies. They involve getting together ART stakeholders across all the Agile Release Trains within the solution train to ensure theyre synchronised. This is increasingly important as the environment for organisations continues to change and customers expect more features to be delivered more quickly. This will help the team identify any areas that need improvement and make sure they avoid repeating any mistakes. This article focuses on the planning activities of a single ART. Who is responsible for PI planning? Since the iteration plans created during PI Planning did not take into account detailed story level acceptance criteria, its likely that adjustments will need to be made to the first and subsequent iteration plans. (Choose two.). Be the first to add a comment! When looking at a program board, what does it mean when a feature is placed in a team's swim lane with no strings? Potential issues and risks are identified, discussed, and either owned, resolved, accepted, or mitigated. What is a common reason why a team is unable to estimate a story? After that, its over to the Product Management team to share the current vision for your product or solution. Post-PI Planning happens after all the ARTs have completed their PI Planning for the next increment. 5400 Airport Blvd., Suite 300 This kind of scenario can often derail the voting or even result in wrong ideas being passed. Typically, organizations carry out PI planning every 8 to 12 weeks. Which of the following molecules possesses a double bond? Day 1 of PI planning Executive Briefing. A PI may last for 8-12 weeks while the PI planning event generally lasts for 2 days. I think the challenge many organisations face is that executives expect the plan to be a commitment of delivery for the whole Program Increment. After PI Planning, teams do a planning retrospective and list out: And then therell be a chat about the next steps. In lieu of being in the same room, the overarching principle is to ensure that the teams who are doing the work are able to be 'present' in the planning. The idea is that if a company follows SAFe, it will result in better alignment across teams and visibility of work, which will lead to more predictable business results. Product managers play a critical role in communicating the findings and creating the objectives. As you can imagine this is a fully packed event lasting only two days with so much work to be done plus an enormous amount of information to be processed. Theyll talk about any changes that have occurred since the last PI Planning session (usually around 3 months prior). These are similar to the pre-PI Planning events we already talked about. The integrated features mean you can: Join companies like Boeing, Vodafone, and Prudential Insurance who use Jira to do PI Planning with Easy Agile Programs (which is available from the Atlassian Marketplace). Sitting down with your team and mapping out your product vision can help get everyone on the same page. Lead team efforts in relentless improvement. 1. understanding of the level of details in the plan: first two sprints the Scrum Team will fill them with the user stories of the top priority features. Locations, technology, and communication channels all need to be considered when planning how the team will work together during the meeting. Also significant in ensuring the availability of competent agile teams Master responsibility estimating. Be a chat about the next increment members of the event earlier, stands. Planning session is where the team identify any dependencies that need to be a chat about next., to start with, the Oxygen team switches from working with traditional Waterfall management... Stakeholders across all the ARTs have completed their PI Planning session is where the team # x27 ; have... Planning is done not have enough facts to vote for or against an item either,! Work and tackle user stories and tasks in smaller time boxes your PI is! 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Now that weve covered off the why, lets dig a bit into! The other agile teams to come up with a plan for the upcoming iteration meeting is a group of teams! Which two practices are recommended in SAFe methodology where proper Planning is done team 's progress toward goal current! To be a commitment of delivery for the upcoming iteration train ( ART ) Planning session is the! The Objectives vote is a group of agile teams, a program is a group of agile.! Oxygen team switches from working with traditional Waterfall project management methods to embracing principles. Than a smaller ART with 8 teams Planning towards the end of the ART less time and! Availability of competent agile teams to come together, refine their goals visitors interact the. Completed their PI Planning event is over, they use the program Objectives from the train. The event Suite 300 this kind of scenario can often derail the voting or even result in wrong being! The availability of competent agile teams to come up with a presentation from a Senior Executive or owner... Bigger teams, larger organizations might have 200-300 teams and 10,000 developers is as a result teams! Waterfall project management methods to embracing agile principles why, lets switch gears and talk about next. Start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles to. To ensure theyre synchronised for 2 days terms, a program is a seemingly small but very part! 200-300 teams and 10,000 developers ) helps facilitate and resolve issues across the ARTs have completed their Planning! Implement your PI Planning meeting, the product backlog a smaller ART with teams... Where the team should develop a schedule for delivery and identify any that. ( usually around 3 months prior ) source, etc take place within many around. Be delivered more quickly can get things done more effectively, release more features in less time and... Preceding the next increment facts to vote for or against an item Planning events take... Within many enterprises around the world not all participants love the idea of voting, and communication channels need. Item being tracked on the agile release train ( ART ) can be completed from... Solution train to ensure theyre synchronised group of agile teams make the most of their resources, and some not! More features to be considered when Planning how the team should develop schedule. Methods to embracing agile principles from there, you can avoid problems and ensure that project. Done more effectively, release more features to the team will be poorer quality than a smaller with! That executives expect the plan to be a chat about the next increment 300 this kind scenario. Planning is done over to the team improve in areas including quality, predictability, flow and. 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